ASA South East Region

Swimming Championships Conditions

Swimming Championships shall be conducted annually upon dates designated for Regional Championships by the ASA. Dates shall be proposed by the Swimming Manager and confirmed by the Region Board.

Swimming Championships shall be conducted in accordance with ASA Laws and Technical Rules of Swimming.

ELIGIBILITY FOR ENTRY

3.1

General

The Championships shall be open to eligible swimmers, as defined by the ASA, who are members of clubs affiliated to the Region, who shall not have competed in the Championships/competitions of another Region in the same calendar year.
A swimmer must have been an ASA registered member of the club in whose name he is entered at least 30 days prior to the first day of the Championship.
For individual events a swimmer's age shall be determined as at midnight on the last day of the Championships.
A Junior swimmer shall be aged 16 years or under as at 31st December in the year of competition.

3.2

Team Championships

Team Championships shall be open to all clubs affiliated to the Association.
All teams shall consist of four members.
A swimmer entered in the name of one club, (or dual clubs), in the individual events may not compete in the name of another club (or dual clubs), in the team events.
Clubs may enter one or more teams, but members shall swim for one team only.
For team events a swimmer's age shall be determined as at the date of competition unless the event forms part of a qualifying round for entry into National Championships. In such events a Swimmer's age shall be the age attained as per the age qualifying date for the National Championships as shown on the relevant entry forms/information leaflet.

PROGRAMME OF EVENTS

4.1

Individual Events

Open and Junior Championships
50m	Backstroke, Breaststroke, Butterfly, Freestyle
100m	Backstroke, Breaststroke, Butterfly, Freestyle
200m	Backstroke, Breaststroke, Butterfly, Freestyle, Individual Medley
400m	Freestyle, Individual Medley
800m	Freestyle
1500m	Freestyle

4.2 .

Team Events

Open Championships
4x100m	Freestyle and Medley

ENTRIES

5.1

Entry fees shall be proposed by the Swimming Manager and authorised by the Region Board.

5.2

Entries shall be made on the official entry form (or photocopies thereof).

5.3

Entries, accompanied by the appropriate entry fee, shall be received by the designated Entries Administrator for the Championship by the specified closing date. The closing date shall be no earlier than 42 days before the first day of the Championship. Late entries may be accepted at the discretion of the Swimming Manager, but in exceptional circumstances only.

5.4

For all individual events, the Swimming Manager shall set entry consideration times. Swimmers must submit a time for each entry, achieved in a Licensed Meet on or after 1st January in the year of competition. Submitted times shall be based on a 25m pool; all times to be converted by the use of the published ASA Equivalent Performance Tables. South East Region reserves the right to validate times against the ranking published by the ASA and/or to ask for proof of entry time. Subsequent improved times will not be accepted. The Swimming Manager may waive the requirement for times to have been achieved in a Licensed Meet for selected events where that event is not regularly included in competition programmes.

5.5

All swimmers who have achieved the entry consideration time shall be accepted for that event. If there is time available, South East Region may accept additional swimmers who have not achieved the entry consideration time, on the basis of the time submitted.

5.6

Notwithstanding condition 5.5, in the interests of safety and to ensure the smooth running of the Championships, the Swimming Manager reserves the right to restrict the number of entries in any event, in which case, the swimmers with the fastest submitted times shall take preference.

CONFIRMATION OF ENTRY

6.1

The Entries Administrator shall make reasonable efforts to despatch entry cards, or an alternative confirmation of entry, for all accepted entries at least 14 days before the first day of the Championship. This constitutes confirmation of entry.

6.2

Swimmers should check their entry confirmation carefully. Any errors found must be notified to the Entries Administrator at least 7 days before the first day of the Championship. South East Region will make every effort to correct any error reported by this date, irrespective of the source of the error. Subsequent to this date only errors introduced by South East Region will be corrected.

MEET PROCEDURE

7.1

There shall be separate events for males and females.

7.2

A secondary entry system will be in operation. Competitors must post the relevant entry card into the box provided no later than 45 minutes before the advertised starting time of the first event in the session. Competitors who fail to make their secondary entry within the stipulated time, may compete, at the discretion of the promoter, in unallocated lanes in the same event, if available.

7.3

Heats and Finals

7.3.1

In finals, the maximum number of places practicable shall be allocated. A maximum of four reserves shall be declared for each final. Lanes for finals shall be allocated on the spearhead principle.

7.3.2

The names of finalists and at least two of a maximum of four reserves shall be announced as soon as practicable after completion of the heats. Announced finalists and reserves not intending to swim shall withdraw by completing a withdrawal form, no more than 30 minutes after the announcement.

7.3.3

Any competitor or team withdrawing from a final more than 30 minutes after the announcement of finalists (except in the case of genuine illness or of a proven emergency) shall be suspended from all further events at the Championships.

7.3.4

Where a reserve is brought in as a result of a withdrawal within 30 minutes of the announcement of finalists, the final shall be reseeded. Where a reserve is brought in after this period, the reserve shall occupy the vacant lane and there shall be no changes made to the allocation of other lanes.

7.3.5

All events where heats are necessary shall be seeded slowest to fastest.

7.3.6

Individual events of 400m and over shall be decided on heat times and places (heat declared winner). In heat declared winner events, the final heat shall be spearheaded.

7.4

Time Trials will not be permitted during the Championships.

7.5

Competitors are responsible for presenting themselves to the competitors stewards in time for their race. If a competitor fails to appear at the start of their heat, there will be a single call for the competitor by name. If the competitor or their representative fails to indicate immediately their intent to compete, the event shall continue without them.

Competitors with a Permanent Disability

8.1

The Championships shall include multi-disability events as directed by the Amateur Swimming Association. Eligibility and the algorithm for determining results shall be as advised by the Amateur Swimming Association.

8.2

A competitor who has a permanent disability shall not be disqualified in a case where their disability prevents them from complying with the rules of a particular stroke, provided that the disability has been notified by the competitor of their representative before race takes place. Notification shall be by a Certificate of Permanent Disability issued by the ASA Medical Advisory Committee.

8.3

A competitor in possession of a current Functional Ability Card ("FAC") issued by the ASA showing the exemptions afforded to the competitor shall not be disqualified provided that the FAC has been notified to the referee by the competitor or their representative before the race takes place.

Awards

9.1

The first, second and third placed swimmers or teams in each individual and team event shall be awarded medals.

10.

Disputes

10.1

Any dispute related to a matter not covered in these conditions shall be determined by the Promoter.